If you’re new here, welcome! You may not know that I produce multiple pieces of content throughout the week. First, I have my Substack newsletter, “Into My Thoughts.” In which I publish every Monday. On Tuesday, I publish a new episode of my award-winning podcast, “The American in the Eyes of Immigrants. And on Wednesday, I publish podcasting tips to my podcast coaching email list. Yes, this is a lot, but I have systems in place to help me keep track of everything.
As a podcast host and coach, I stay up-to-date with the latest developments in the podcasting industry. I can see what works for other podcasters and what works for me, and I share this with my email list. I get lots of ideas on different topics I want to share with my audience to help them start, grow, and stay consistent with their podcast. However, in all honesty, ideas are only helpful if you organize them in a way that facilitates action. And because action is needed to reach all goals, I am sharing my system for organizing my podcasting tips and ideas, and creating them into blog posts, like this one. It’s a system that has helped me for the past three years, and it’s made all the difference in how I plan, write, and publish consistent blogs.
Today, I am sharing how I organize my podcasting tips into blog posts. Steal this strategy if you’re trying to stay on top of your content, whether it’s for podcasting, blogging, or both – this strategy can work for you too!
Document Ideas in My Phone Notes App
Every smartphone, from Android to iPhone, features a notes app; make sure to use it to its full potential. In my notes app, I have a continuously running list of podcasting topics that I want to share. I get inspiration from various places and at different times of the day. And when an idea comes to mind, my phone is usually close by, I’ll grab it and write it down in that moment, because once it’s gone, it may not come back.
Sometimes the ideas will become blog posts, sometimes they may become Instagram posts or videos, and sometimes they become both because I like to repurpose content, and you should too. At other times, those ideas are not developed into content because I’ve thought of something else to publish. But gathering all my raw initial ideas in my phone notes app is the easiest and most convenient way to start my blogging system.
Plan Monthly Content in Trello
At the end of every month, I take time to plan all of the content for the following month. That means all the content for Substack, my podcast, and my blog/email list. Since we are talking about turning podcasting tips into blog posts, let’s stick with that. So, the next step is to create four cards on Trello under my blog posts/email list. I add the publishing date and the topic, so I know what I will write about for each week.
For the ideas, I’ll look in my notes app and choose the podcasting tips that I want to turn into blog posts. Completing this step helps me visualize the month in advance, and I am not scrambling at the last minute to come up with an idea to publish on my blog.
Within the cards on Trello, I’ve created a checklist of the steps I need to take to complete my blog posts. These steps are:
- Write the blog post
- Edit
- Create graphic
- Schedule blog post
- Add information to Notions (this is for my VA)
- Schedule newsletter
Some blog posts require research beforehand, or I may reach out to a colleague to collaborate on a blog post, which takes more time. Therefore, I plan those blog posts out months in advance.
Remove the Idea from Notes and Trello Once Published
Once I’ve planned the month with content and have published the blog posts, I’ll remove the idea from the notes app and Trello. Removing the ideas helps avoid publishing duplicate topics or ideas. Also, as a person who loves checking things off my to-do list, there’s a satisfaction about clearing out completed tasks, and I can keep track of my progress. Lastly, this is great motivation for me to keep going.
Why This Strategy Works
This system keeps my content organized, helps me plan, and most importantly, keeps me consistent. And consistency is key to growing your blog or podcast. You don’t need fancy tools or complicated software — just a note-taking app, a planning tool like Trello, and the discipline to follow through. You’ll be amazed at how much easier consistency is when you stick to the process and schedule. Additionally, when you organize your ideas, you’ll clear up a significant amount of mental space.
Use this process to organize and publish your podcast episode ideas. And if you’d like a Google template in addition to this process to keep your episodes organized for after they are published, I have one available in my Stan Store for only $7!
Conclusion on How I Organize My Podcasting Tips
Whether you’re creating content for a blog, podcast, or both, having a simple system in place makes all the difference. Organize your ideas, plan your publishing schedule, and clear out completed content to stay focused and consistent. That’s how I manage my podcasting tips — and it’s helped me stay on track and grow my brand one post at a time.
With Love, Heidy
Check out my SEO Guide and Free Podcasting Resources at – https://stan.store/heidydelacruz
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